In a world in which personal information is a valuable commodity, safeguarding that data is a major concern for both individuals as well as businesses of all sizes. A single breach can put customers at risk of identity theft or other financial harm and could expose companies to penalties, reputational damage, and even lawsuits. Fortunately, there are many methods that can be employed to protect personal information and to prevent hacking and theft.
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Consider the amount of sensitive information your company stores in files and on computers and come up with a plan to protect it only for until it is absolutely necessary. This could include taking inventory of devices that collect information, such as PIN pads and cameras for surveillance, and identifying computer connections with external sources, like the internet and computers that are used to support your network by service providers, or a digital copier.
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Limit access to sensitive information to those who require it. This reduces the risk of an insider attack or hacker loss. Pro tip: Follow the principle of least privilege by giving new accounts access to the lowest level to sensitive data, and increasing the privilege only when they advance in seniority or are required to do so by their job.
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Passwords must be secure and complex. Passwords that are easy to guess can be hacked in a matter seconds and used to gain unauthorized access. Don’t send passwords by email in plain text. Also, ensure that all files contain sensitive or private information.