Document sharing software lets multiple users collaborate on the same document simultaneously. This decreases the chances of miscommunication and helps to accelerate the turnaround time of projects.
Online document sharing is easier to manage than sending emails with attachments. It can be done on any device that has an internet connection. It also saves on the space required to store hard copies, and eliminates restrictions on the size of files.
There are numerous ways of sharing files, like FTP and SFTP. Cloud storage solutions, such as Box, or P2P networks. But the best document-sharing tools feature centralized management, security features like encryption and protection for data-in transit and real-time synchronization.
Project managers should also be looking out for features, such as control of version and history as well as collaboration detection to make it easier to keep track of changes and ensure that everyone works on the latest version of the document. It is also easy for teams to share documents when they are able to comment and assign tasks.
ClickUp is a project management tool which comes with built-in document sharing capabilities. Its granular permissions allow users to choose who is able to view and edit or delete files. They can also see who is currently editing the file in real-time. The feature of syncing files keeps the latest version of files on every device, and its collaboration detection feature lets users know when others are viewing or comment on. The program comes with a massive library of wikis, spreadsheets, and notes to help teams stay on track.