A digital board meeting can be a wonderful method of conducting an online discussion with remote attendees. These meetings are a great alternative to face-to-face meetings, and can be used in conjunction with board meetings held in person when required. The advantages of virtual boardrooms include higher engagement from remote directors, reduced paperwork and a more cost-effective way to manage meetings. A paperless option can reduce the cost for board members, through eliminating printing and travel expenses.
Begin by testing your software with the attendees in person before the meeting. This will ensure that everyone is familiar with the software and can follow along with ease. The meeting should be scheduled at a time that is convenient for time for all participants to be free of distractions. If possible, it is an ideal idea to conduct the meeting using video chat to ensure that all directors hear each other and view the speakers.
Plan your agenda and be prepared ahead of time for your online board meetings. This will allow you to reduce time and concentrate on other important topics. Be sure to ensure that you have enough time for each item on the agenda and allow ample time for discussion. It is also important to set the tone of the meeting by observing board meeting etiquette. For example, be sure to silence yourself when you are not speaking and try not to disrupt the conversation with personal comments or questions.